Introduction
Ephicacy is committed to protecting the privacy and security of your personal data. The majority of our website can be operated without providing any of your personal data, although there are some circumstances in which we require additional information to provide you with the information or services you are requesting.
This privacy notice describes how Ephicacy (“Company”, “we” or “us” or “our”) collect, use and share your personal data through our website and the decisions you can make about the way your personal data is collected and used.
Personal Data We Collect
We collect your Personal Data when you use our website, including information provided by you, information we automatically collect and information we obtain from third parties. This does not include information where the identity has been removed (anonymized data) so that an individual can no longer be identified.
The information we collect depends on how you interact with us and this website. It may include:
- Identity Data: includes first name, last name, title or role and the company you work for
- Contact Data: includes email address, work details, work address, telephone number and LinkedIn URL
- Technical Data: includes IP address, browser type and version, time zone setting and location, browser types and versions, operating system and platform and other technology on the devices you use to access our website
- Usage Data: includes information about how you use our website, as well as email engagement data, such as whether you open or click links within our marketing emails
How We Use Personal Data
We store the personal data you provide about yourself in a secure environment in order to provide you with the information, products, and/or services you request.
We will only use your personal data within the confines of the law. Most commonly, we will use your personal data in the following circumstances:
- Where you have given your consent to the processing of your personal data for a particular purpose
- Where it is necessary for the performance of a contract with you or to take steps to enter into a contract with you
- Where it is necessary for our legitimate interest (or those of a third party) and your interests and fundamental rights do not override those interests
- Where we need to comply with a legal or regulatory obligation
For example, if you provide your name, mailing address, telephone number and email address and request more information about Ephicacy’s services, we will use this information to fulfill your request.
How We Share Personal Data
We may share your personal data with selected third parties, including:
- Third parties involved or engaged in the course of the services we provide
- Third party service providers such as data hosting and IT support suppliers who we use to help manage our business
- Regulators, law enforcement agencies and other authorities if required by due process of law
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Marketing and Opting Out
You may receive communications if you have requested information from us, if you are a client, if you have provided us with your details or if we have identified you as someone who may be interested in our services and you have not unsubscribed from our marketing communications.
You can unsubscribe from our marketing messages at any time by following the unsubscribe/opt-out links on any marketing communications sent to you or by emailing [email protected] at any time. We will ensure your request is promptly addressed.
Cookies and Other Anonymous Web Tracking Tools
When you use our website, Ephicacy may assign cookie files to you, which are a small amount of data we send to your web browser. Cookies enable our website to recognize and differentiate between visitors and to track patterns of activities engaged by different visitors. Cookie preferences can be updated at any time. When you visit and browse our website, we automatically collect data which may include your device and browsing information and we may use and share this data with certain vendors in order to provide certain functionality on our website and analyze which pages you visited. We may also use aggregated, non-identifiable data regarding persons who visit our site to learn more about how our site is used and how we can improve it.
Data Retention
We will only retain your data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.
Where we no longer need to process your personal data, we will delete your personal data from our systems unless we need to retain a limited amount of information to make sure we act in accordance with your wishes.
Children’s Privacy
Our website is not directed to and we do not intend to, or knowingly, collect or solicit Personal Data online from children under the age of 18. If you are under the age of 18 do not provide us with any Personal Data either directly on our website or by other means. If a child under 18 has provided Personal Data to us we encourage the child’s parent or guardian to contact us to request that we remove the information from our systems.
Country/Region Specific Disclosures
The laws of certain countries and regions require specific information to be included in a privacy notice.
Below is information regarding personal data rights of residents of the European Union and California residents.
1. European Union Residents
- Under the EU General Data Protection Regulation (GDPR), you have the right to request access to your personal data. You also have the right to request that Ephicacy rectify or erase your personal data or restrict the processing of your data. You may also submit an objection to Ephicacy’s processing of your personal data or request data portability. However, please note that Ephicacy may not always be obligated to comply with a request for deletion, restriction, objection or data portability. Assessment will be made on a case by case basis of Ephicacy’s legal obligations and the exceptions to such rights. In order to verify your identity, we may require you to provide us with personal information prior to accessing any records containing information about you.
2. California Residents
- Under California Law, California residents have the right to request in writing from businesses with whom they have an established business relationship, (a) a list of the categories of Personal Information that a business has disclosed to third parties (including affiliates that are separate legal entities) during the immediately preceding calendar year for the third parties’ direct marketing purposes and (b) the names and addresses of all such third parties. To request the above information, please contact us as set forth in the How to Contact Us section below.
How To Update Your Information And Data Retention
You may contact us to update the information we have about you as set forth in the How to Contact Us section below. We will retain Personal Data for as long as necessary for the purposes set out in this Privacy Notice.
Updates To This Privacy Notice
This Privacy Notice will be revised as required. If we make any changes in the way we use Personal Data, we will post notice of the changes on our website. The updated notice will be effective thirty (30) calendar days following the posting. You can determine when this Notice was last revised by checking May 2026 at the start of the Notice.
How To Contact Us
If you have any questions or comments about this Privacy Notice or other privacy related matters, please contact us at [email protected].
